Director of Facilities Services

Company: Front Porch Communities and Services
Location: Oakland
Posted on: June 1, 2025

Job Description:

St. Paul's TowersSummary:This position is responsible for planning, directing, coordinating, general supervision, budgeting, and managing the housekeeping, janitorial, laundry, maintenance, security, and grounds functions within a multi-care level community. It is also responsible for compliance with Life Safety Codes and Federal, State, and Local regulations governing these facilities.ESSENTIAL FUNCTIONSThe duties listed below are essential functions of the position that must be performed to effectively perform the position in at least an acceptable manner as defined by Front Porch. In the future, other duties may be assigned and considered essential functions of the position:* Coordinates, updates, processes, oversees preventive maintenance needs, and attends to repairs and building improvements. Manages contracts with outside vendors and workers and maintains records of all contracts, work orders, and budgets. * Functions as Fire Life Safety Director, responsible for assigning, training, and educating staff and residents in the Facility Emergency Plan, including conducting periodic fire drills. * Maintains Life Safety Systems as required by code and regulations, including arranging for periodic testing. * Coordinates and oversees new and renovation projects from initial review and selection of bid proposals and contract services through completion. Ensures quality of work performed and adherence to established project specifications. * Manages the waste management and recycling programs, inventory of parts and supplies, internet and TV hookups, and maintenance of phone system, Access Control, etc., for the Community* Provides oversight of the Landscaping Department, fosters the aesthetics, and maintains clean and safe grounds of the Community. * Oversees departmental budget performance, foresees discrepancies, and tightly adheres to record-keeping policies and procedures. Provides required reports as required.* Perform all other related duties as assigned. DETAILED SKILLS NEEDED TO PERFROM ESSENTIAL FUNCTIONSCommunication/Interpersonal:* Effective oral and written communication skills appropriate to the audience's needs.* Ability to develop and deliver effective presentations live via online or virtual mediums.* Excellent collaboration and team-building skills.* Effective conflict management skills.* Ability to effectively build relationships with customers, executive management, and other stakeholders through positive interaction, problem identification, and resolution.Decision Making/Organization Skills: * Demonstrates a high level of accuracy, even under pressure.* Excellent organizational skills.* Ability to perform work independently with minimal supervision.* Ability to exercise sound judgment and make decisions based on accurate and timely analysis.Productivity:* Demonstrated time management and priority-setting skills.* Ability to simultaneously handle multiple priorities.* Ability to work in a fast-paced, dynamic environment.* Ability to prioritize responsibilities and organize workload to ensure that timeframes are met and the work is completed within deadlines.* Demonstrated ability to define, develop, and analyze performance measures and metrics; exercise sound judgment and make decisions based on accurate and timely analysis.Project Management:* Demonstrated project management skills.* Demonstrated planning and project oversight/management skills.* Demonstrated skills in project plan design and implementation, directing projects, coordinating the work of operational teams, and managing project budgets.* Effectively manages project deadlines and escalates issues as appropriate.
PHYSICAL REQUIRMENTS AND WORKING CONDITIONSThe physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions:Must be able to remain stationary 20% of the time.Must be able to occasionally move about the office to access file cabinets, office machinery, etc.Must be able to constantly move to position oneself to maintain files in file cabinets or to perform essential job functions.Must be able to continuously operate a computer and other office productivity equipment, such as a calculator, copy machine, and computer printer, to execute the job's essential functions.Must be able to lift or carry items:Seldom: 26-50 poundsOccasionally: 26-50 poundsFrequently: 11-25 poundsConstantly: 1-10 poundsMust occasionally ascend or descend stairs to provide essential services.Mus effectively communicate information and ideas so that others clearly understand the exchanged information.Must consistently work in an office setting, but must be in and out of the facility and subject to the elements outside the facility.Credentials:

Education with Equivalent Qualifications:
Essential:
* Bachelor's Degree
* B.S. in Engineering or Facilities Management preferred

Experience with Equivalent Qualifications:

Nonessential:
* 5 years professional experience in supervision
* 7 years experience in facilities management
Front Porch is an Equal Opportunity Employer. We support all aspects of diversity and provide equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, disability or status as a veteran in accordance with the applicable nondiscrimination laws. Final candidates must successfully complete a pre-employment physical, physical abilities test, drug screen and Department of Justice Criminal background clearance.

Keywords: Front Porch Communities and Services, Lodi , Director of Facilities Services, Executive , Oakland, California